Handling an office is not an easy task. Every office demands planning and logical thinking for its operation. There are a lot of things to focus on in an office. One of the main concerns an office faces is the management of printing waste.
To help you go eco friendly, we are sharing ten tips to manage your printing waste.
1. Track Your Printer Usage
You have to analyse your printer usage. According to stats, the average yearly printing expenses of US companies are $120 billion. So, it's better to see how much you need to use and how much you actually use. To track your usage, use a PC monitoring software that will send you all the details of print jobs.
2. Create Office Print Policy
Most offices do not opt for any printing policy, which results in wastage of printing goods.
You have to create a procedure that deals with issues like when to print in color, where to store discarded prints, and manage schedules for remanufactured ink & toner cartridges orders.
3. Opt For A Managed Print Service
Partnering with an MPS (Managed Print Service) will reduce your business cost by 20-30 percent. The service providers not only manage but reduce your printing costs as well.
4. Don't throw the used cartridge
Empty cartridges convert into the trash, and people often throw them. Data shows that more than $150 million toxic and non-biodegradable cartridges are landfilled every year.
Every office should send the cartridge for recycling to save the environment and some bucks.
5. Use Power Saving Mode
Do you know printers consume seven percent of total power consumption? Always turn off your printers when they are not in use. Put all inactive devices on sleep mode.
6. Use Printers Default settings
Printers always came with settings that lower the costs of your prints. You can change some for your convenience, but keeping track of settings can help. You can also switch to black and white photographs for cheaper copies.
7. Know About Your Printers
If you have several different types of printers, then divide them by their printing capacity. More expensive printers mean lower print costs. But small printers are suitable for color prints.
So divide the task in such a way that capable printers do all the black & white prints.
8. Tackle Low Toner Warnings
According to research, most of the original and compatible ink and toner cartridges have approximately 25 percent ink left when warning light pop-ups. You can print extra 400-500 prints if you keep the same cartridge.
9. Clean Your Printers Regularly
Another good thing for your printers is daily cleaning them. While turning off your printer, use a clean cloth to wipe outside and microfibre cloth for the interior.
This is a simple eco-friendly way that increases your printer's life.
10. Load Paper Properly
Improper loading of paper may result in paper jams. Most of the paper packages are provided with information on how to load paper in the printer.
Pro Tip: Always use the best quality and trusted brand papers.