Office Printer Problems And Their Solutions

Multi Functioning Printers(MFP) are an essential part of your office. Problems in your MFP may frustrate you and can diminish your work. So to prevent the issues, you must have some basic knowledge about Printer problems and their practical solutions.

Office Printer Problems And Their Solutions

Print Jobs Take Longer Time As Usual

Print Jobs Take Loger Time As Usual 

If your office relies on large prints daily, then you need a higher speed printer. You can improve your printing speed by managing the following issues.

  • Network Speed: Check your WIFI by repositioning your router or upgrade it to a newer model.
  • Print Quality: Speeding is also affected if you have set your Printer for the highest quality. Adjusting Quality will help in increasing speed.
  • Switch To Simplex: Single side printing also increases the speed.
  • Upgrade Your MFP

Can't Connect To MFP

If you are unable to connect to your MFP, try the below steps:

  • Would you mind turning on your Printer by plugging it properly, as mentioned in the Printer's guide?
  • If it is turned on and the problem persists, then restart it.
  • Check for toner and paper tray.
  • Install the printer driver's updated version by doing these:
  • Open settings. Click on Device menu. Select Printers and Scanners from the left side of the list. Click Manage. Then proceed according to next options.
  • Contact an IT professional if it's still not working.   

Spots, Marks, And Lines On Prints

Unwanted marks on your print jobs affect your workload. You can correct them by the below guide.

  • If the marks appear on the copy jobs and print jobs, then the possible issue is leaking of toner, or there is an issue with paper feeder or print drum. Try Remanufactured ink and toner cartridges of a good brand.
  • Clean the marks and dirt on a glass of copyreader by using a soft microfiber cloth or a glass cleaner.
  • For print drum and other internal issues call technical support.

Higher Printing Cost

Sometimes cost is more than productivity. But you can fix it.

  • The higher cost can be fixed by limiting the use of printers by implementing passwords to avoid unwanted users.
  • Change default settings by enabling duplex mode, black and white only printing and draft printing.
  • Centralizing to fewer devices restrict employees to print unwanted material.
  • One of the best ways is to opt for a managed print service strategy.

Paper Jams

If your Laser printer ink & toner cartridges are poor, printer jams will be frequent. Take it seriously and do the below few things to get rid of it.

  • Make sure paper is loaded correctly.
  • Always use standard size papers as mentioned in printers guide.
  • Never use too much thick and thin papers. As dense documents sometimes choke around belts and drums and cause a jam while a too-small paper can wrinkle or tear to create problems.
  • Use a dehumidifier in your office to reduce humidity as humidity leads the paper to swell up, which is the most common reason for jams.

So, these were some of the common painting issues and how to fix them. If you know more and don't know the solutions, comment below. We will try to find a solution to it.

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